University billing software- Managing fees in schools, colleges, and universities is one of the most sensitive and time-consuming tasks. Institutions deal with thousands of payments, invoices, dues, reminders, discounts, and reconciliations every month. Manual systems lead to errors, delays, and frustration among parents and the finance team.
This is where Campus365’s Fees & Bills module becomes a game-changer.
Designed specifically for educational institutions, the Campus365 system automates fee collection, billing, tracking, and reporting making it one of the most advanced university accounting software modules available today.
Let’s explore Campus365 Education ERP finance module & its features, benefits, and why institutions love using Campus365 for fee management.
Why Efficient Automated Fee management system or University billing software Matters
Institutions manage multiple fee-related activities:
- Tuition fees
- Admission fees
- Exam fees
- Hostel & transport fees
- Late fines
- Discounts & scholarships
- Online payments
- Due collections
- Annual billing
Without automation, this becomes complex and prone to errors.
Campus365 Fees & Bills eliminates all these issues with its fully digital and transparent system.
Campus365 Fees & Bills: What Does It Do?
Campus365 Online fee collection software centralizes all fee-related operations inside one easy-to-use dashboard. It streamlines fee collection, manages bills, tracks dues, generates receipts, and supports online payments.
Let’s dive into each feature in detail.
Key Features of the Campus365 University billing software Fees & Bills Module
1. Customizable Fee Structure
Every institution has a unique fee model. Campus365 supports highly flexible fee customization.
You can create fees based on:
- Class / grade
- Batch / semester
- Program / course
- Transport / hostel
- Optional activities
- Special subjects
- Scholarship categories
Benefit: Unlimited flexibility in setting fees without manual calculations.
2. Automated Fee Collection
Campus365 University billing software automates the entire fee collection & Student fee records process from start to finish.
Features include:
- One-click fee posting
- Auto-calculated installments
- Online & offline payment options
- Automatic receipt generation
- Instant notifications
Why it matters: No long queues, no manual entries, no mistakes.
3. Online Payment Gateway Integration
Campus365 supports secure online fee payments.
Supported payment types:
- Debit/Credit cards
- Bank transfers
- Mobile banking
- UPI
- Wallets
Benefits: Parents can pay from anywhere, anytime.
4. Real-Time Due Tracking
Campus365 offers a transparent due tracking system.
Features:
- Student-wise due list
- Class-wise due summary
- Auto reminders for overdue fees
- Payment history
- Follow-up notifications
Importance: Helps institutions recover dues faster and maintain healthy cash flow.
5. Scholarship, Discount & Fine Management
Institutions often need flexible fee adjustments.
Campus365 allows:
- Automatic scholarships
- Percentage or amount-based discounts
- Fines for late payments
- Waivers on specific fee heads
Result: Fair and transparent billing every time.
6. Automated invoice system, Receipts & Bills
Campus365 University billing software creates professional and accurate billing documents.
Generates:
- Digital invoices
- Instant receipts
- Transport bills
- Hostel bills
- Activity bills
- Refund receipts
Parents can download or print them anytime.
7. Installment & EMI Support
Campus365 supports flexible payment plans.
Options include:
- Monthly
- Quarterly
- Semester-wise
- Annual
- Custom installments
Benefit: Makes fee payments easier for students and parents.
8. Multi-Currency & Multi-Campus Billing
Perfect for education groups or international institutions.
Supports:
- Multiple currencies
- Multiple branches
- Separate fee setups for each campus
A single dashboard controls everything.
9. Automated Notifications & Reminders
Campus365 sends automatic alerts.
Alerts for:
- Fee due
- Payment received
- Upcoming installment
- Late fee applied
- Custom reminders
Ensures parents never miss deadlines.
10. Detailed Financial Reports
Campus365 generates real-time financial reports for management and audits.
Popular reports:
- Daily fee collection
- Due report
- Class-wise income
- Head-wise fee report
- Scholarship report
- Bill summary
- Online payment settlements
These reports help institutions make data-driven decisions.
Benefits of Using Campus365 Fees & Bills Module
- 100% Accuracy: Automation reduces human error and ensures correct billing.
- Faster Fee Collection: Online payments + automated reminders = quicker payments.
- Complete Transparency: Parents, students, and the finance team see clear financial data.
- Time Saving for Staff: No manual entry, no paperwork, no repeated calculations.
- Audit-Ready Reports: Everything is recorded digitally and stored securely.
- Improved Parent Experience: Hassle-free payments and instant receipts build trust.
- Centralized Billing: All financial data lives in one secure platform.
The Campus365 Fees & Bills module is a powerful solution that modernizes fee management for schools, colleges, and universities. From customizable fee structures to online payments, installment support, discount management, and audit-ready reports—it offers everything an institution needs to ensure smooth financial operations.
If your institution wants automation, transparency, and faster fee collection, Campus365 is the perfect partner. For requesting a live demo click here.